FFDC Forms
Here you’ll find download links for all of our templates and forms, sorted by category for your convenience. Click the links to download each document.
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For the Educator to complete and send in at least 2 weeks prior to their 3 month review (when they first start) or 2 weeks prior their annual review date:
Educator Annual Review EAR
In Case of Emergency Educator Form ICEE
Educator Performance Appraisal Form EPA
Update of Educator Details UEDFor the Field Coordinator to complete:
Home Safety Check
Nappy Change Arrangements Check NCAC
Car Seat Checks CSC
Sleep Audit SA
Water Hazard Assessment WHA
Ongoing Assessment of the Suitability of Educator SOE -
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A&R Final Checklist - morning of, arrival, and during
Car Seat Checklist - no code
Checklist for Kathi’s Basic Rules for Programming - no code
Checklist of Checklists
Checklist for DOLs and Programming
Child File Checklist - no code
Child File Checklist Instructions - no code
Child Safe Standards Checklist
Cleaning Checklist
ERMP Checklist
First aid & medications expiry, immunisation & Car seat due dates – no code
Folder Checklist
Items to be Displayed Checklist
Medication & MR Checklist
MMP Checklist - no code
Sleep & Rest Audit
Visitor Log Checklist
Water Hazard Checklist CWHA -
Alteration to Authorised Persons - AAP
Cease Care Form - CCF
Cease Care Form - Termination by Educator - CCF-TBE - Please contact the Coordination Unit for access to this document
Change of Booked Hours - COBH
Checklist for New Child
Child Info Cards
Children's Feelings Form - CFF
Cup Needs Form (Landscape Version) - CNF
CWA for Re-Registration - CWAR
Family Annual Leave - FAL
Family Feedback Form - FFF
Initial Interview Care Questions - no code
Medical Management Plan - MMP
Medication Record - MR
Minor Incident Communication Agreement - MICA
Needs & Interests Form - NIF
Permission to Share Information - PTSI
Photo Permission Form - PPF
Photo and Video Authorisation Form PVAF
Photo and Video Marketing Authorisation Form PVM
Ratio Exemption Request Form
Refusal of Insect Repellent - ROIR
Refusal of Sunscreen - ROS
School Holiday Booking - SHB
Unaccompanied Transport Permission Form - UTPF -
January Self-Report 1
January Self-Report 2
February Self-Report 1
February Self-Report 2
March Self-Report 1
March Self-Report 2
April Self-Report 1
April Self-Report 2
May Self-Report 1
May Self-Report 2
June Self-Report 1
June Self-Report 2
July Self-Report 1
July Self-Report 2
August Self-Report 1
August Self-Report 2
September Self-Report 1
September Self-Report 2
October Self-Report 1
October Self-Report 2
November Self-Report 1
November Self-Report 2
December Self-Report 1
December Self-Report 2 -
Assessment of the Suitability of Proposed Fees - ASPF
Authorisation for Payment Deduction - PDA
Authorisation to Share Information for Enrolment - ATSD
Bank Information - BIF
Blog Post Form - BPF
Children’s File Checklist - no code
Children’s File Checklist Instructions - no code
Cease Care Form - Termination by Educator - CCF-TBE
Daily Safety Checklist - No code
Device Information Form DIF
Display of Information at a Service (SA) - April 2025 Version
Display of Information at a Service (VIC) - April 2025 Version
Educator Absence - EA
Educator Assistant Agreement - EAA
Educator Assistant Application Form - EAAF
Equipment Loan Form - TFFE
Exceeding at Critical Reflection - Example
FFDC Philosophy
FFDC Sample Invoice
Forms Reference Guide
Foundations Critical Reflection - FCR
General Practitioner Letter - GP
In Case of Emergency Educator Form - ICEE
Information for the Website - IW
KidSafe Home Safety Checklist - Daily Check - no code
Menu - no code
Person in Day-to-Day Charge Form - PIDTDC
Selection of Reflections Journal - SJR
Statutory Declaration - Stat Dec
Student Record Log - SRL
Update of Educator Details - UED
Visitor Register - VR -
Car Seat Checklist
Child Info Cards
Daily Safety Check List - no code
Emergency Management Plan EMP
First aid & medications expiry, immunisation & Car seat due dates – no code
General Risk Assessment GRA
KidSafe Home Safety Check - Daily Check - no code
Lockdown and Evacuation Completed Practices LECP
Medical Management Plan MMP
Minor Incident Communication Agreement
Minor Incident Form MIF
Photo & Video Authorisation Form PVAF
Photo & Video Marketing Authorisation Form PVM
Risk Benefit Analysis RBA
Risk Matrix (PDF)
Risk Matrix (Word)
Serious Incident, Injury, Trauma, and Illness Record SIF
Sleep & Rest Audit
Your Fire Escape Plan - No code
Water Hazard Assessment WHA
Water Hazard Checklist CWHA -
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Cup Needs Form - CNF
Easy Personal Critical Reflections - EPCR
FFDC Calendar of Special Days 2025 (B&W)
FFDC Calendar of Special Days 2025 (Colour)
FFDC Philosophy
Frequency of DOL Etc Submissions
Fortnightly Program FP
Gathering Information from Local Mob GILF
Initial Interview Care Questions
Kathi’s Planning Format - no code
Checklist for Basic Rules for Programming (PDF)
Checklist for Basic Rules for Programming (Word)
Needs & Interests Form NIF -
Please contact the Coordination Unit for access to TOC documents.